Statutes of Honeytrap

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Title: Statutes of Honeytrap
DRACC: 0022
DRACC alias: HTP-0000
Category: Regulatory
Scope: Programme
Authors: Leenaars, M.A.G.J.; Meijer, J.; Aben, G.; Šuklje, M.
Date: May 2018
Copyright: The Commons Conservancy

This document is copyright: The Commons Conservancy and Honeytrap, and can be used under a Creative Commons Attribution 4.0 International license.

Purpose

The Honeytrap Programme (in short: Honeytrap) has been established to facilitate an open, transparent and efficient governance process throughout the future development of the technology and auxiliary materials (such as documentation, tests, validators and tutorials) developed within the Honeytrap user and development community.

Honeytrap seeks to provide guidance, oversight and coordination of activities as well as a long-term, multi-stakeholder and architectural perspective.

Financial considerations

Honeytrap operates on a nil budget, which means there are no direct financial considerations.

Honeytrap Board of Directors determines the desired direction of the development of technology and auxiliary materials. At the request of grantmaking organisations, donors and partners, Honeytrap MAY provide guidance to others on and inspiration with regards to the establishment and evaluation of activities. Honeytrap itself will have no direct financial involvement in such activities under any circumstances.

Governance

The central decision making body within Honeytrap is the Honeytrap Board of Directors (in short: Honeytrap Board). The Honeytrap Board is a meritocratic committee responsible for making and coordinating decisions on behalf of the user and developer community around Honeytrap, according to the conditions set forth in these Statutes as well as any Regulations established by prior decisions of the Honeytrap Board.

The Honeytrap Board has a minimum of three, and a maximum of seven natural persons. The founding Honeytrap Board has appointed a number of its constituting Directors to serve a half (12 month) term, and the remainder to serve a regular (24 month) term. Subsequent Directors are elected by the Honeytrap Board to regular 24 month terms according to the procedure set out in these Statutes. Directors are permitted to seek office for multiple terms, however, when running against other candidates the amount of terms they have consecutively served is deducted from the votes cast in their favour. This provides a balance between continuity, equal opportunities and renewal of qualities and competences.

The Honeytrap Board determines the Programme's structure and processes, and is responsible for maintaining its Statutes and Regulations. The Honeytrap Board is free to make or revise any decision, taking into consideration applicable law as well as any immutable conditions previously established within the Statutes or Regulations.

In order to efficiently fulfill its tasks, the Board may establish specialized committees and taskforces, as well as assign named roles to qualified individuals to provide advice and assistance on specific issues. The associated qualifications, tasks and responsibilities SHALL be formalised by publication as part of the Regulations of Honeytrap.

The Honeytrap Board (and any person, group or organisation mandated by the Honeytrap Board on its behalf) must act in good faith and in the common interest of the developer community and the wider user community of Honeytrap. If significant harm to the organization has been committed by any Director, he or she MAY be removed from the Board by a simple majority vote of the rest of the Board.

The Honeytrap Board SHALL convene offline or online at least every twelve (12) months.

Voting procedure

Any two Honeytrap Directors MAY jointly organise a vote of the Honeytrap Board on any subject, after which a notification SHALL be sent out by email to each Director detailing the proposed action and the deadline.

Each Director is entitled to one (1) vote on each matter submitted to a vote. Voting happens through an electronic voting system, by email vote or by a quorate (online) meeting. A quorum is reached when all Directors are either (tele)present, have appointed a proxy or have indicated they will abstain from voting.

It is the responsibility of each Director to maintain valid contact details for communication within the Board. When a Director does not respond to multiple communication requests or invitations to vote for a period of one month across at least two different channels, he or she is removed from the quorum count until contact is restored.

Regular decisions of the Honeytrap Board are taken by a simple majority. Any amendment to these Statutes requires a consensus of the entire Honeytrap Board minus one Director. In all cases, the Chair of the Honeytrap board casts the deciding vote in case of a tie.

Each Director agrees to use his best efforts to resolve disputes in an informal manner.

Integrity

All Honeytrap Directors (as well as any persons the Honeytrap Board have delegated tasks and/or responsibilities to) are understood to act as fiduciaries with regard to the Honeytrap Programme, and their duties include, but are not limited to, the fiduciary duty of care and the fiduciary duty of loyalty.

Directors SHOULD NOT receive any personal benefit as a result of a pending decision -- he or she is required to explain the circumstances and avoid taking any part in the decision.

Any conflict of interest or apparent conflict of interest between Honeytrap and individual Directors MUST be avoided. Directors undertake to declare any interest in any item under discussion and MAY be invited by the Honeytrap Chair to withdraw from discussions when business concerning their personal interests or the interests of natural or legal persons close to them is being dealt with. Directors MUST heed such an invitation and at the very least abstain from voting.

Decisions involving activities under which one or more Directors would have conflicts of interest that are of material significance to the Programme and/or to the relevant Director(s) require the approval of the entire Honeytrap Board minus the Director(s) with a conflict of interest.

Licensing policy

All software and content created or maintained within Honeytrap is to be made publically available perpetually at no cost under one or more of the licenses on the Free Software Foundation's list of "recommended copyleft licenses" or any license approved by the Open Source Initiative on or after the submission date.

When additional licensing needs (which would make the identical software or assets available also through licenses not on those lists) arise, the Honeytrap Board is responsible for deciding on a case by case basis how this shall be best dealt with. In such matters the Board SHALL act in the common interest of the user and developer community, respectful of the spirit and intents of the original creators of and contributors to Honeytrap.

Any financial benefits resulting from licensing agreements with third parties shall exclusively be directed towards a not-for-profit organisation aligned with the goals of Honeytrap as contribution to the future development and maintenance of Honeytrap. These contributions shall be spent under the responsibility of the Honeytrap Board, on behalf of the Honeytrap user and developer community and in the general public interest.

Transition into these Statutes

The following decisions are ratified by the signatories when these Statutes take effect:

  • The founding Honeytrap Board shall be comprised of the individuals acting as signatories of the initial version of these Statutes, the act of which also has established all signees as Directors.
  • Piotr KIJEWSKI is appointed as the Honeytrap Chair for a period of 12 months.
  • Mark SCHLOESSER is appointed as Director of the Honeytrap Board for a period of 24 months.
  • Rogier SPOOR is appointed as Director of the Honeytrap Board for a period of 12 months.
  • The Honeytrap Board commits to identify and approach all rights holders, and ask them to transfer the moral stewardship of the codebase to the Honeytrap Programme.

Agreed on 2018-08-29, Utrecht by:

Piotr KIJEWSKI (chair)

Mark SCHLOESSER

Rogier SPOOR