Programme Lifecyle

Title: Programme lifecycle
DRACC: 0020
Category: Informational
Scope: Global
Authors: Leenaars, M.A.G.J.
Šuklje, M.
Date: November 2017
Copyright: The Commons Conservancy

This doc­u­ment is part of the DRACC se­ries, see DRACC “In­tro­duc­tion to ­DRACC Se­ries” for an ex­pla­na­tion. You can re­use it un­der a “Cre­ative ­Com­mons At­tri­bu­tion 4.0 In­ter­na­tion­al” li­cense.

Programme lifecycle

A Pro­gramme with­in [The Com­mons Con­ser­van­cy] has the fol­low­ing life­cy­cle:

0) Orientation phase:

A project in­forms it­self of the pos­si­bil­i­ties and re­quire­ments of par­tic­i­pa­tion in [The Com­mons Con­ser­van­cy].

1) Initiation phase

The can­di­date Pro­gramme no­ti­fies [The Com­mons Con­ser­van­cy] of its in­ten­tion to join [The Com­mons Con­ser­van­cy], and up­on re­ceiv­ing a no­tice of el­i­gi­bil­i­ty ap­points a quar­ter­mas­ter to pre­pare for sub­se­quent adop­tion of the Pro­gramme by [The Com­mons Con­ser­van­cy]. [The Com­mons Con­ser­van­cy] ap­points a case of­fi­cer to as­sist in align­ing the scope of the Pro­gramme as well as se­lect­ing the most ­suit­able gov­er­nance mod­el.

2) Setup phase

All Pro­gramme of­fi­cials that need to be for­mal­ly af­fil­i­at­ed with the new Pro­gramme in­side [The Com­mons Con­ser­van­cy] sign [The Com­mons Con­ser­van­cy] ­Pledge (see DRACC “Pledge”). The pro­posed mis­sion and stat­ues of the Pro­gram­me are de­fined in con­for­mance with the mis­sion and ap­proach of [The Com­mon­s ­Con­ser­van­cy].

3) Operational phase

[The Com­mons Con­ser­van­cy] for­mal­ly ap­proves the pro­posed Pro­gramme statutes and of­fi­cial­ly es­tab­lish­es the Pro­gramme. The ini­tial statutes of the Pro­gramme are pub­lished on the rev­e­lant of­fi­cial pub­li­ca­tion chan­nel(s) of [The Com­mon­s ­Con­ser­van­cy] (e.g. its web­site), at which point they en­ter in­to ef­fec­t. The Pro­gramme is now ful­ly op­er­a­tional:

  • [The Com­mons Con­ser­van­cy] MAY now ac­cept do­na­tions of in­tan­gi­ble as­sets — ­such as copy­right, trade mark­s, patents, databas­es, in­te­grat­ed cir­cuit lay­out de­sign and the like — on be­half of the Pro­gramme.
  • Ac­cess is grant­ed to the rel­e­vant fa­cil­i­ties and ser­vices of [The Com­mon­s ­Con­ser­van­cy].
  • De­ci­sions with­in the Pro­gramme are made ac­cord­ing to the Pro­gramme Statutes, and ef­fec­tu­at­ed by its Gov­ern­ing Body ac­cord­ing to the pro­ce­dure out­lined in­ ­DRACC “De­ci­sion han­dling pro­ce­dure”.

The Pro­gramme MAY now al­so in­ter­act with oth­er Pro­grammes and with ser­vices avail­able to the Pro­grammes. [The Com­mons Con­ser­van­cy] has for in­stance signed a Mem­o­ran­dum of Un­der­stand­ing with NL­net foun­da­tion, a not-­for-prof­it recog­nised as “Al­ge­meen Nut Beogende In­stelling” by the Nether­lands tax au­thor­i­ties. Un­der­ the pro­vi­sions of that Mem­o­ran­dum of Un­der­stand­ing a the­mat­ic fund are au­to­mat­i­cal­ly es­tab­lished for all Pro­grammes up­on en­ter­ing [The Com­mon­s ­Con­ser­van­cy], al­low­ing a Pro­gramme to re­ceive fi­nan­cial do­na­tions in sup­port of its mis­sion. In ad­di­tion, oth­er fa­cil­i­ties and ser­vices from oth­er or­gan­i­sa­tion­s with which [The Com­mons Con­ser­van­cy] MAY sign an agree­ment with, MAY be­come avail­able to the Pro­gramme. The Pro­gramme it­self MAY al­so re­quest the Board of [The Com­mons Con­ser­van­cy] to sign tai­lored agree­ments on its be­half.

4) Graduation phase (optional)

As time pass­es, a Pro­gram­me’s Gov­ern­ing Body MAY wish to es­tab­lish its own not-­for-prof­it le­gal en­ti­ty. At such point, the Pro­gramme MAY re­quest a ­trans­fer of in­tan­gi­ble as­sets — such as copy­right, trade mark­s, patents, ­databas­es, in­te­grat­ed cir­cuit lay­out de­sign and the like — to such an en­ti­ty ac­cord­ing to the pro­ce­dure laid out in DRACC “Grad­u­a­tion”, tak­ing in­to ac­coun­t any pro­vi­sions the Pro­gramme it­self has made re­gard­ing the pos­si­bil­i­ty of and ­con­di­tions for such a trans­fer.

If a Pro­gramme Grad­u­ates, it MAY still choose to leave a clone (that MAY al­low shar­ing as­sets with oth­er Pro­grammes or not) of it­self hold­ing an in­stance of ­some or all of its as­sets with [The Com­mons Con­ser­van­cy]. Such a clone au­to­mat­i­cal­ly en­ters the Hi­ber­na­tion phase (see be­low), un­less oth­er pro­vi­sion­s are made through the Pro­gramme statutes or reg­u­la­tion­s.

5) Hibernation phase (optional)

If the ap­point­ed gov­er­nance body of a Pro­gramme has re­tired or — for what­ev­er rea­son — is no longer re­spond­ing to of­fi­cial re­quests from the Board of [The ­Com­mons Con­ser­van­cy] with­in the re­quired time­frame, its com­mu­ni­ty SHALL be in­vit­ed to take the nec­es­sary ac­tions to re­pop­u­late through the pro­ce­dure as estab­lished in its own statutes (e.g. an elec­tion, div­ina­tion, a lot­tery or other mean­s).

If the Pro­gramme is still un­able to ap­point the min­i­mum amount of of­fi­cials with­in a pre­de­ter­mined pe­ri­od of 92 days, the Pro­gramme goes in­to Hi­ber­na­tion un­less oth­er pro­vi­sions were made in the reg­u­la­tion­s of the Pro­gramme. As­sets held by [The Com­mons Con­ser­van­cy] on be­half of the Pro­gramme are han­dled ac­cord­ing to the pro­ce­dure de­fined in­ ­DRACC “Hiber­na­tion of as­set­s”.

6) Revival, forking and termination phase (optional)

Tak­ing in­to ac­count any pro­vi­sions a Pro­gramme it­self has made, a Pro­gramme MAY be re­vived or forked. ‘Re­vival’ shall mean that a new Pro­gramme is es­tab­lished ac­cord­ing to the reg­u­lar pro­ce­dures de­scribed in this doc­u­men­t, but en­ters the Set­up Phase with the pre­vi­ous statutes and reg­u­la­tions of the Pro­gramme it wish­es to in­her­it.

There are many paths and ap­proach­es to reach ones goal­s, and some­times the ­com­mu­ni­ty with­in a Pro­gramme needs to split up to walk al­ter­na­tive path­s. A Pro­gramme MAY it­self set con­di­tions re­gard­ing the pos­si­bil­i­ties and con­di­tion­s of fork­ing and re­vival, in line with the pro­ce­dure de­fined in DRAC­C “Hiber­na­tion”.